What could your job title be?

SAIBA opportunity

SAIBA has been given an awesome opportunity by Fasset to fund 35 candidates to obtain the BAP (SA) designation.
Are you:

  • a potential BAP (SA) candidate who has some of the qualification and some work experience required?
  • employed in the accounting field as a SAIBA or other professional body member?
  • a Commerce Graduate from a recognized tertiary institute in South Africa, (BCom, BCom, BAcc, BTech or National Diploma)? Tertiary institute means a University or University of Technology. This includes CTA or Honours students.
  • missing one of the SAIBA subject requirements for the designation:
    • Accounting III
    • Auditing II
    • Tax II
    • Management Accounting II
    • Corporate Law II

If you answered yes to any or all of the above, click here to find out how you can participate in this potentially life changing programme.


Milpark offering ICB graduates special deal

If you have a National Diploma Financial Accounting NQF6 qualification from ICB, you may apply for entry into the below registered qualifications at Milpark.

Milpark special for ICB Students:

The exemption fee is usually R1 050 per module, this has been reduced to R400 for the full parcel of exemptions for ICB students under this current progression route.

A maximum of 50% of the credits of the completed qualification may be transferred to another qualification.

For further information on this option please go to:

Designation: What is it and why does it matter?

In a society where there are so many people in the job market, and new people joining every year, it is nice to set yourself apart from the rest.  There is a certain sense of pride in receiving acknowledgement for the hard work it’s taken to achieve a certain level of competence.

A professional designation does just that – it is an official endorsement from a professional body, like the Institute of Certified Bookkeepers and Accountants, of your skills and experience.  It is that additional element you can add to your CV or business card that gives you bragging rights of your expertise.

As a Professional Body for finance professionals and office administrators, the ICBA award designations for people who hold recognised, registered qualifications and relevant work experience – while working to improve the perception and professionalism of our field.

We’ve rounded up some reasons why you need a Professional Designation:

  1. Having a designation gives you a sense of pride

It’s a great feeling when someone else acknowledges your skills and level of competence. Not only does this give a sense of pride, but with that comes a feeling of confidence in your ability in handling challenging situations.  You’ve learned the skills, but having the confidence to apply them and show your worth is a game changer.

  1. Having a designation shows a commitment to your role and your organisation

You take your career seriously and you want to show any company you’re currently a part of (or applying to be a part of) that you mean business.  Having a designations shows your commitment to your career and your future and gives greater work performance, making you the shining star in any organisation.

  1. Having a designation sets you apart from the crowd

Competing in the job market you need something that makes you stand out in the crowd, that something that distinguishes you from other staff members.  Having a designation shows dedication to your job and your plans to continue developing and growing as a professional, making you the better candidate in an interview room.

  1. Having a designation ensures your knowledge and skills are current

 In order to be awarded a designation – and maintain it going forward – you will need to have a commitment to lifelong learning.  Having a designation ensures your knowledge and skills are current and valid in a constantly changing workplace.

  1. Having a designation is recognition of your accumulated training

Being awarded a designation is support for the range of industry skills and knowledge you have acquired through a combination of education and experience.  By continuing your education and adding to your skills through formal training or continuous professional development, your designation can change and constant recognition is extremely rewarding.

If you’re interested in standing out from the rest – join the ICBA today and receive your designation!


FOR this week ONLY !

VAT Administration CD Course

The VAT Administration Video Course is designed for individuals, staff and financial management that are required to calculate and submit VAT returns for a business, and have no or very little understanding/knowledge of how VAT really works.

The objectives of the training CD are:

  • Registrations – Supporting Documents and Forms to fill in VAT Categories
  • How to fill in the VAT201 form
  • Invoices – what are they supposed to look like?
  • E-Invoices – how am I supposed to store them?
  • Connected Persons
  • Accrual Basis / Invoice Basis compared to Payment Basis
  • The 10-Day Rule
  • Exceptions to the general time and value of supply

R 425.00
– Above on SPECIAL this Week Only!




Basic Accounting to Trial Balance (Online & CD Available)
Trusts, Wills & Estate Planning (Online & CD Available)
Financial Statements (Online & CD Available)
Business Valuation (Online & CD Available)
Financial Administration (Online Only)
Financial Statements Ratio Analysis (Online Only)
Compromise & Deferment – Arrear Taxes (Online Only)
Manage Cash Flow & Profit (Online Only)
VAT Application Process (Online Only)
Company Registration & CIPC Procedure (Online Only)
Imports into South Africa (Online Only)

R 850.00 – per course

Access log in codes provided
Delivery cost included on all CD courses
CPD points certificate issued on completion of course


Emotional intelligence is vital for the success of professional accountants in a digital age, says ACCA

A new report from ACCA (Association of Chartered Certified Accountants), launched on 7 November 2018, examines the role of emotional intelligence in developing the accountancy profession needed for a fast-evolving digital age.
To the casual observer, emotions and accountancy can seem like unrelated concepts from two separate worlds. But to succeed in an era of increasing digitisation, professional accountants need a rounded set of skills that go beyond technical knowledge, important as it is.

ACCA refers to these skills as the professional quotients – a unique model that encapsulates technical excellence, ethics, and a range of personal skills and qualities, one of which is the emotional quotient.

The findings from the report, Emotional quotient in a digital age, inform the view on both the level of EQ among accountancy respondents in this digital age, as well as the impact of technology on their need for EQ.

Speaking about the emotional quotient research, Helen Brand OBE, chief executive of ACCA, said: “Many people have an intuitive sense of EQ, often expressed as something to do with emotions and interacting effectively with people. But it is important to go beyond this and critically reflect on the value embedded in emotions in today’s digital age. Being able to effectively harness this value is vital for success.”

The report notes that developing one’s EQ requires working on a range of competencies including a growth mindset, self-knowledge, perspective-taking, empathy and influence. The growth mindset emerged as a key enabler for the development of EQ and is a point of high leverage – for example, improvements here can help with those needed across all emotional competencies more generally.

The findings also showed that experience can be an enabler for improving EQ with higher scores for many competencies being correlated with the level of exposure to situations needing that competency. An implication of this is that EQ can be learned – it is not a magic trick, and like most other skills, it can be developed and improved over time. The more one focuses on it, the better it becomes.

A unique diagnostic tool has been launched alongside the report for individuals to self-assess their level of EQ against a credible global benchmark specific to the accountancy profession. The tool provides practical guidance on how to improve effectiveness in this competency.

The report also explores the multi-dimensional impact of technology on the need for EQ in professional accountants. This impact is articulated along six areas, namely: change readiness, increased diversity, ethics and beliefs, cognition and learning, human-machine interaction and shifting power (softer, rather than directive, forms of influencing).

“Our report on the emotional quotient represents one step in our long-term commitment to providing the finance leaders and strategic professionals who will create the accountancy profession the world needs,” concluded Helen Brand.

ACCA officially launched the report at The World Congress of Accountants 2018 in Sydney, Australia. The theme of the event is “Global Challenges. Global Leaders”, a topical area highlighting the importance of leadership in dealing with emerging threats that cut across boundaries. In this context, forming effective partnerships and developing strategic professionals who can truly think ahead with an emotionally intelligent mindset has never been more important.

Emotional quotient in a digital age surveyed 4,660 respondents primarily comprising ACCA students, members and affiliates, with a small sample from 20 other International Federation of Accountants (IFAC) bodies. Respondents were from 139 countries. A series of interactive workshops were also carried out with 120 professional accountants participating in Australia, Canada, China, India, Malaysia, Nigeria, Pakistan, Singapore and the UK to determine the impact of EQ.


Source: www.bizcommunity.com

Betty answers your questions on bookkeeper certification

Dear Betty


My wife hired a book keeper/accountant for her business…what should we be asking for from him re certification, What do they have to show to us to make us comfortable that they are legit?



Good Day Thomas,


There are different levels of accounting requirements for different types of entities, so let me start with the levels from an accounting point view:

Bookkeepers – Only certified to prepare financials up to trial balance. To be used in-house by employers, or by really small SME’s that do not need to submit any kind of financials or reports to anyone. Basically just for personal record keeping. Bookkeepers will only have a certificate or diploma qualification, 3 months to a year usually.

Accountants – Certified to prepare financials up to balance sheet. To be used by businesses that are only required to have an annual review of their financial reports. Normally companies that has a PIS (Public Interest Score) of 350 or less, do not specifically need to be audited every year, only reviewed. These companies would use an accountant only, for cost-effective reasons. Accountants can have a vast range of qualifications, from diploma’s to degrees, and will most likely also have membership to a certified professional body.

Chartered Accountants – They are the only ones certified to audit companies as required by law. Most banks when asking for audited financial statements will only accept statements signed off by a chartered accountant. That is why they are the most expensive.

So depending on the size of your company and the needs that you have for financial reporting, the above should be enough to guide you.



Don’t forget that I’m here to answer your questions about the ICBA, or just queries about your accounting at work. All you have to do is email me with a copy of your ICBA membership certificate. Not yet a member? Send in your application form!

Monitoring of Fees and Time Records

For Invoicing, law firms, accountants, consultancies, and other professional services firms (whose principle activity is to “sell time”) need their staff to track and account for time accurately, so that they can invoice their clients correctly.

Professional services firms also want their people to maximize the amount of time they devote to generating revenue, while minimising the amount of time spent on administrative duties. By tracking time, they record how productive each person is by measuring the proportion of each day that he or she spends on chargeable work.

Recording the time spent on fixed price work allows the firm to analyze how accurate their estimating process is. If it turns out that work is regularly taking longer than expected, even when highly efficient people are doing it, this obviously eats into profits. On the other hand, if the reverse is true, businesses may lose work because their bids are noncompetitive.

Types of Timekeeping Systems

Card Clocking

People often think of this system first. Traditional time clocks used punch cards that were stamped with the time and date at the beginning of a worker’s shift, and then stamped again at the end. Time cards were then sent to payroll to be processed each pay period.

Today, this information is usually sent electronically, and can be tracked very accurately. There are portable systems that can be taken to different work sites – for example, in the construction industry. There are even biometric devices that use fingerprint recognition. This type of system provides added assurance that the person “clocking in” is actually in attendance.

Time Sheets

Time sheets are used to track items like attendance, break time, project time, and billable hours. They may include hourly rates and expense information. This then helps you evaluate time by worker, task, project, and client. Time sheets are very customisable and can be tailored to meet the exact needs of your organisation. They can either take the form of a spreadsheet, or a special time-tracking application that’s part of the organisation’s accounting software.

Computer-based Time Recording

These are computer applications that track the time someone spends working on specific projects or with particular clients.

There are two categories of software. The first type allows you to switch back and forth between tasks. This way, you can track hours per project, distinguish between billable and non-billable tasks, manage absences, calculate overtime, and print reports automatically.

The second type runs in the background of your computer and records exactly what you’re working on each second of the day. The software operates by continuously taking screen shots, and it allows you to quickly recall what you worked on, and for how long.


Source: http://www.patc.co.za/

Characteristics of a Professional Accountant

The role of a professional accountant is a vital one, assisting clients with financial matters that are often highly confidential. Accountants perform a number of tasks within this role, including book keeping, VAT, PAYE, Provisional Tax, financial statements, business plans and many other services. While accounting skills and education are the foundation of any accounting professional, there are a number of additional characteristics that are required of a professional accountant.

These include the following traits:

  •  Skills, knowledge and expertise

The most critical traits of any accounting professional is a solid education that provides a broad range of skills, knowledge and expertise within the various aspects of accounting services. Training ensures that accountants are fully versed across all accounting skills, so that they are able to perform tasks that are required of them. Without adequate education and training, accountants are not able to provide a high level of service excellence to clients, and also run the very serious risk of making mistakes or other lapses of judgment caused by a lack of understanding.

  •  Commitment to strong values

A number of values need to be held by a professional accountant, including integrity, accountability, reliability, ethics, moral reasoning, honesty, trustworthiness and confidentiality. These values play an important role, and help to ensure that accountants follow a strong set of internal rules that govern the way that they do business on a daily basis.

  •  Belongs to a recognised accountancy body

Accountants should also belong to a recognised accountancy body that ensures that they are subject to the disciplinary powers of that body. Some of the bodies within South Africa include Southern African Accounting Association, Independent Regulatory Board for Auditors, The Association of Chartered Certified Accountants; Chartered Institute of Management Accountants, Institute of Certified Bookkeepers, Chartered Secretaries of South Africa, The South African Institute of Professional Accountants, Institute of Commercial and Financial Accountants of SA and South African Institute of Tax Practitioners.

  • Upholds professional standards

The accountant must also uphold professional standards and approaches within the disciplines of recording, analysing, measuring, reporting, forecasting and offering advice and support in financial, management and strategic decisions, thereby adding value for their clients and stakeholders. Professional conduct plays an essential part of the accountant’s role, and is closely linked to the commitment of values.

  • Commitment to on-going professional development

The final important trait of an accounting professional is the commitment to consistent professional development. Whether this is continuing to broaden their skills, obtain further qualifications within the industry, or any other professional achievements, it is crucial that the professional accountant is committed to improving their skills on a continuous basis.


Source: http://www.patc.co.za/

Accounting technology to help make your practice perfect

Transform your workflow

There’s more to accounting technology than core software like Xero. There’s a whole world of apps that integrate with online accounting platforms to do some really smart work for you.

We’ve written a separate guide on apps that your clients will love. This guide highlights accounting technology for advisors.

1. Automate your admin

Getting new clients is exciting. Onboarding them isn’t. Thankfully you can now automate a lot of the niggly paperwork that needs to get done.

An onboarding app allows you to create and send online proposals which clients can sign electronically. Once they do, they’re automatically set up as an organisation in your accounting software. A copy of the engagement letter is stored with the account for compliance purposes. You can also use these packages to automatically raise invoices for clients who are on a subscription service.

Onboarding apps:

2. Digital marketing and client communications

A new type of app allows you to create an entire marketing campaign in one single place and publish it everywhere at once, including through email and social media. This technology can even provide – or help you find – quality content to redistribute, so you don’t have to write original material every time.

The software then reports back on how the content performed – did people look at it, click on it, follow a link back to your site? And it can give you really smart suggestions about when to communicate with certain contacts, and what to talk with them about. It allows you to send timely, meaningful communications to clients and leads without spamming them.

Apps for digital marketing and client communications:

3. File management apps

Keep all your client documents online so you can jump in and make edits or send files from anywhere. Cloud storage really frees you from the office while saving you from the hassle of daily backups and server management. Some file management apps come with features built specifically for accountants and bookkeepers. They allow you to pull client data straight from your practice software, so you can auto-populate documents with the information you need. And yes, the right app will allow you to open, read and edit both Google and Microsoft Office files.

Apps for file management:

4. Produce visual reports that clients actually understand

Despite all the work that goes into creating financial reports, they aren’t very well used by many clients. Major insights are buried in tables of numbers that many small business owners struggle to interpret. That limits your ability to talk to them about what’s going on in their business.

Charts and graphs have always been easier to understand, and now they’re easier to produce. Clever apps read data from accounting software and create visual reports in minutes. It’s a great way to help clients understand their business. Your reports will be valued far more, and it’ll open the door for you to offer strategic advice.

Reporting apps:

5. Get into forecasting and help clients take the next step

Every business owner wants to know what’s coming. How much money will they bank this year? How much debt will they be able to repay? What investments will they be able to make? Creating those projections will give your clients a sense of control over their future.

Many reporting apps have forecasting tools. They’ll sync with online accounting software and use either an existing budget or recent actuals as a starting point. From there you can build cash flow forecasts and create a variety of scenarios for the business. As fresh data comes into the accounting software, the forecasts will update. Consider creating some forecasts then schedule regular client catch-ups to track actuals versus budget throughout the year.

Forecasting accounting technology:

6. Use performance dashboards to drive advisory services

Once you’ve started producing visual reports for your clients, dashboards are the next step. They’re live reports that are constantly available online, and which update every day as fresh data comes into the accounting software. Clients can check the dashboard whenever they like, on their phone.

This is a great opportunity to deliver more services to your clients. Start by helping them pick the key performance indicators (KPIs) that will display on the dashboard. As results flow through, talk with your clients about what the dashboard is showing. There’ll be a lot of lessons to learn, so consider scheduling periodic management meetings. This instant access to business data really gets clients engaged, so it’s a great springboard into advisory services.

Dashboard apps:

See how a future-focused advisor uses accounting technology to grow her practice.

7. Be done with paper invoices and receipts

Clients really don’t like to hold onto receipts and invoices for business expenses, and many of them aren’t good at it. Records get lost all the time. With the right accounting apps, though, they can simply take a photo of them with their phone.

The app reads the info on the invoice, transcribes the data, and sends it into the client’s accounting software (along with the original picture). Clients can also use this technology to look after their electronic invoices. They simply forward the invoice to the app which files the data for them. That’s a huge load off your client’s mind. It also saves staff from slogging through mountains of data entry at the end of the financial year.

Expense accounting apps:

Accounting technology is booming

You don’t have to wait for your accounting software to add new features anymore. With cloud-based accounting, it’s easy for independent developers to produce online apps that integrate with your main accounting platform. That’s created a market where lots of small, innovative companies are producing really effective products.

These apps are just the tip of the iceberg. There are many more. Check out some of the cool products in the Xero app marketplace and run the smartest, most efficient practice you can.


Source: https://www.xero.com/