Financial to-do list for new business owners

This article was written for the ICBA by QuickBooks

Here are some financial tips for aspiring entrepreneurs and franchise owners. It might seem obvious, but prior to embarking on any new business venture, you need to make sure that your personal financial house is in order. Here’s a to-do list to help you do just that.

1. Clear up existing debt

Substantial debt and limited cash flow can hinder your business success. Reduce what you owe before launching your next project. To determine how much debt you need to pay off, figure out your debt-to-equity ratio. (Tip: If yours exceeds 80 percent, it’s time to re-evaluate your financial plan.)

2. Invest in liability insurance

One of the most important types of insurance for small businesses is a general business liability policy, which protects your company’s assets and pays for liability in any claims, such as medical expenses, breach of contract, errors and omissions, and more.

3. Make sure you have enough startup capital

This may seem like common sense, but lacking sufficient funding is one of the biggest traps that entrepreneurs get caught in. You need to consider all of the costs of doing business, such as taxes, licenses, equipment and supplies, as well as a commercial lease, merchandise, and payroll. How much is enough? It depends. But, according to many trusted business sites, if you raise 18 months’ worth of funding, you need to reach your goals within a year.

4. Leave room for error

It’s easy to miscalculate your projected sales or budgetary needs, so have a Plan B for covering routine and unexpected expenses. For example, maintain a business savings account of readily available cash — enough to cover basic or emergency needs — in case your gross income or total outlay falls short of your forecasts.

5. Understand your tax obligations

Small-business owners should plan ahead to minimise the amount they pay in taxes each year. You may want seek advice from a tax consultant who can help identify what your monthly tax liabilities will be, what deductions you can take advantage of, and how you should classify your business from the start.

6. Take a few basic business courses

One way to ensure your business starts off on the right foot is to educate yourself about the various aspects of running a successful enterprise. Enroll in courses related to accounting, management, business law, communications, and web design.

7. Hire a skilled, trustworthy accountant

Accountants can be expensive, but the cost is well worth it to keep your books in order and your budget on track. A reliable accountant will show you where your money is being allocated, as well as expose any weaknesses in your financial plan.

These may all seem like logical steps in setting up a business, but sometimes it is simply bad financial planning that leads to the downfall of the start up. Hopefully these tips will help you avoid some of the pitfalls associated with starting an entrepreneurial endeavor.


Betty Bookkeeper explains VAT on a fringe benefit – May 2016

Hi Betty 

How can I get the VAT on a fringe benefit (use of company car) onto the VAT201 return? When the VAT is paid, which General Ledger account is debited with the amount of the VAT on the fringe benefit? The accounting is done on Pastel.

Kind regards,

Hi Philip

It would be the salaries/wages account that would be debited with the fringe benefit output amount. It is probably worth creating a sub-ledger for this, so you can reconcile salaries if required by SARS.

From the Pastel codes, select tax type ’06 – VAT adjustment’ when posting the entry. This will ensure that the amount appears on your VAT report as a separate item.

The output VAT must be declared on block 12 of the VAT return – i.e. under adjustments and ‘Other and imported services’.

Hope that helps!

Don’t forget that I’m here to answer your questions about the ICBA, or just queries about your accounting at work. All you have to do is email me!